Project Administrator: TIPS Master Plan Project Management Unit

Do you hold solid work experience in project administration, management and/ or project coordination? Have you played a role in supporting teams to deliver, through putting your excellent administrative, planning, organising and time-management skills into practice? 

Trade & Industrial Policy Strategies (TIPS) is looking for a Project Administrator for its Project Management Unit (PMU).

Applications are invited from candidates who have the necessary experience, qualifications and qualities to support our PMU team.  We are looking for an individual who has strong planning and organising skills, the ability to communicate clearly and build sound working relationships with a wide-range of stakeholders, and practical skills in delivering administrative support in person, and via various MS Office programmes (e.g. including MS Word, PPT, Excel and Outlook) and online meeting platforms. Initiative, enthusiasm, and a willingness to step in and address challenges is a must.

Required experience, qualifications and qualities

The successful candidate will be expected to:

  • Have hands-on experience in the project administration space – working with both data and written material.
  • Show initiative in identifying and timeously addressing risks, challenges and delivery gaps from an administrative and project support perspective.
  • Understand how to prioritise and ensure delivery on varying demands.
  • Be customer and team-oriented – providing the skills and support needed for the establishment of a well-functioning PMU team.
  • Liaise with and communicate clearly and openly with a range of stakeholders.
  • Be competent in working at an advanced level with various MS Office applications.
  • Be suitably experienced to operate in a complex project environment – with an understanding of both the public and private sectors being an added advantage.
  • Hold an appropriate qualification - e.g. a Certificate in Project Management/ administration with 5 years’ relevant experience, a relevant Diploma with 3 years’ related experience, or a relevant Degree with 2 years’ related experience.

Qualities of candidates who will be considered for this role include the following:

  • Energy, drive and self-motivation.
  • Attention to detail and quality.
  • A service-orientation and the ability to operate as a team player, delivering on position-specific responsibilities, while also being prepared to step in and assist the team in addressing the broader vision.
  • Decisiveness in managing competing demands and resource constraints.

Context to the role – and job specifics

Through a collaborative process, the Department of Trade, Industry and Competition (the dtic), business and labour stakeholders from several sectors and industries have developed and agreed on a set of Sector Master Plans. Each Master Plan reflects an analysis of the status quo and highlights priority interventions and actions needed to drive sector growth, competitiveness, investment, employment and transformation. Focused work is now needed at both a cross-sector and sector-specific level, to ensure continuous and impactful implementation of the Sector Master Plans.

TIPS has established a PMU to support government and industry in realising the objectives of these Sector Master Plans. The PMU will serve as the organisational base for a number of sector-specific Master Plan Project Managers, and will also provide overarching support and strategic direction to the implementation process. TIPS is looking for an experienced Project Administrator to join the PMU team on a 24-month fixed-term contract arrangement. The PMU Project Administrator will report to the Head of the TIPS PMU, and will play a role in assisting the various sector-specific Project Managers.

Job Description

The Project Administrator will be expected to:

  1. Deliver administrative support services to the PMU – assisting the PMU Head and the Unit as a whole in respect of day-to-day administrative activities including scheduling, information and document management, and logistical and operational requirements.
  2. Provide support in the development and refinement of project plans, in tracking delivery against commitments, and in reporting on delivery in line with defined reporting arrangements.
  3. Deliver secretariat support services, ensuring meeting agendas, minutes, attendance registers and other supporting materials are addressed timeously.
  4. Monitor resource availability within the PMU, assist with resource allocation, and address gaps timeously.
  5. Develop first versions of reports and presentations, where requested.
  6. Collect, manage, save and share PMU and Master Plan information appropriately, in line with confidentiality and knowledge management parameters.
  7. Liaise with various stakeholders on a regular basis to ensure up-to-date PMU meeting schedules, timeous submissions of project updates, and collection of inputs as needed.
  8. Assist the PMU Head with the maintenance of PMU reporting systems and structures.
  9. Support PMU delivery through ensuring alignment across sectors, sharing of practices and fast-tracking of delivery.
  10. Maintain a Master Plan information repository, and ensure consistent saving of Sector Master Plan documents and deliverables.

Who we are

Trade & Industrial Policies Strategies (TIPS) is an independent, non-profit, economic research institution based in Pretoria. It was established in 1996 to support economic policy development, with an emphasis on industrial policy, in South Africa and the region. TIPS has three main areas of work: trade and industrial policy; inequality and economic inclusion; and sustainable growth.

TIPS’s main objectives are to undertake in-depth economic analyses, especially at the industrial level; to provide quality research as the basis for improving industrial policy as well as broader economic development strategies; and to support an increasingly dynamic and evidence-based discourse on industrial policy and inclusive growth with academics, other researchers and stakeholders.

TIPS offers high-quality quantitative and qualitative research, project management, dialogue facilitation, capacity building and knowledge sharing. TIPS undertakes commissioned research, as well as policy papers and think pieces around industrial policy and economic development.

Application details:

Closing date for applications: 29 July 2022

Non-South African applicants should have authority to work in South Africa.  The role is expected to be based in Pretoria, with aspects of delivery undertaken virtually.

To apply, please send a short CV, a cover letter highlighting your interest for the position and how you match the requirements via e-mail to Edmore at Edmore@tips.org.za. Correspondence will be limited to short-listed applicants only.